Finance Associate (Full-Time/Hybrid)

DESCRIPTION

Background: The Institute for Educational Leadership (IEL) is a not-for-profit organization whose mission is to equip leaders to work together across boundaries to build effective systems that prepare children, youth and families for postsecondary education, careers, and citizenship. With an annual budget of $8 million, IEL is seeking a Finance Associate who can support the organization in its continued growth.

BASIC FUNCTIONS

Supervised by the Senior Vice President of Finance and Talent, Finance Associate will work closely with the Senior Finance Manager and VP of Finance to provide ongoing financial and administrative support for the staff and initiatives of the organization. The Finance Associate must be comfortable working in a continually evolving environment and thrive in a collaborative and detail-oriented role. This is a hybrid role and requires the employee to be in the office two days a week.

Core Responsibilities

  Accounts Payable/Receivable

  • Conducts initial reimbursement reviews and assist with travel and expense reimbursements for IEL staff and consultants.
  • Enter expenses into accounting system with a strong understanding of object and accounting codes
  • Supports reconciliation of credit card reimbursements on a bi-weekly basis
  • Review all invoices received and ensure that vouchers are properly coded and approved
  • Tracks expenses and prepares reports for Project Managers, and designated staff as needed

Compliance and Auditing Assisting

  • Supports creation and maintenance of standard operating procedures, resource manuals, templates, and other documents to be used during the grant life cycle
  • Ensure compliance with federal grant spending guidelines, guidelines provided by non-federal grantors, and those outlined in IEL’s own financial policy manual.
  • Provide organizational and administrative support to prepare financial documentation for end of fiscal year and project audits.

Financial Reporting and Organizing

  • Maintains contractual files, agreements and related documents, and necessary financial documentation for consultants, subcontractors, and subrecipients in accordance with regulatory requirements and institutional policy.
  • Save and organize reimbursement scans in IEL’s electronic filing system
  • Identify and develop strategies and techniques to optimize grants administration and organization process.
  • Maintain communications with IEL staff, consultants, subrecipients and subcontractors on financial matters.

Supervisory Duties

  • No staff supervisory responsibilities.

Qualifications:

  • Bachelor’s degree in Accounting, Finance, or related field.
  • Demonstrated fiscal experience with non-profits.
  • Knowledge of accounting software, such as QuickBooks preferred.
  • Practical knowledge of internal financial controls and developing or enhancing processes that improve efficiency or execution.
  • Familiarity with regulations such as Code of Federal Regulations (CFRs), OMB Circulars and other directives governing grants and contracting, a plus.
  • Ability to manage multiple tasks simultaneously.
  • Strong working knowledge of Microsoft Word and Excel.
  • Excellent organizational skills and meticulous attention to detail
  • High level of integrity, professionalism including teamwork and ability to deliver within short deadlines.
  • Ability to work effectively with a broad range of staff and external stakeholders.
  • Strong oral and written communication skills are required as well as tact and discretion

SALARY

Details: The salary range is $50,0000 to $60,000, and is commensurate with training, education, and experience.

If you would like to apply, please submit a cover letter, resume, and writing sample (no specified length) to Maame Appiah at jobs@iel.org. Please include “IEL Finance Associate” in the subject of your email application.

Application Deadline: January 13, 2023, or until filled

IEL is an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, creed, religion, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran’s status or disabled veterans’ status. IEL is implementing a diversity and supported inclusion strategy and is actively and intentionally encouraging applicants of color and individuals with disabilities to apply.